How to Set Different Time Zones in Google Calendar


Google Calendar Logo

Time might be constant, but your time zone doesn’t have to be. If you’re part of a global team, you might prefer to switch your time zone in Google Calendar to make sure you’re not missing important meetings or events.

Thankfully, Google Calendar offers various settings for Google account users to change to different time zones. You can set a one-off time zone to an event, or set primary and secondary time zones for an entire calendar or account.

Changing time zone settings can be especially useful if your office hours are different from the rest of your team, for instance.

Setting a Custom Time Zone for a Google Calendar Event

If you’re a member of a team that has colleagues across different time zones, it might be worth setting a different time zone for an event or meeting you plan in Google Calendar. This will allow you to stay coordinated with your colleagues, especially if you’re the odd one out.

From a Web Browser

To set a custom time zone from your web browser, open the Google Calendar website in your browser of choice and create a new event or meeting by clicking the “Create” button on the left-hand side.

In the Google Calendar web interface, click the "Create" button in the top-left

Alternatively, press the C key on your keyboard to use a keyboard shortcut to open the “New Event” window.

RELATED: Keyboard Shortcuts for Google Calendar: A Cheat Sheet

If you want to edit an existing event or meeting, click on the entry in your Google Calendar window and then press the “Edit Event” button.

Click on an event in Google Calendar, then click the "Edit Event" button to begin editing it.

If you’re creating an event, click the “More Options” button at the bottom of the new event pop-up menu.

In the pop-up window for the new Google Calendar event, click "More Options" at the bottom.

In the event details menu (for new and existing events), tap the “Time Zone” option.

Click "Time Zone" to edit the time zone settings for the Google Calendar event

In the “Event Time Zone” pop-up window, select a time zone from the “Event Start Time Zone” drop-down menu.

If you want a different time zone for the event end time, click to enable the “Use separate start and end time zones” checkbox and then select a different time zone from the “Event End Time Zone” drop-down menu.

To add a secondary time zone, click the "Use separate start and end time zones" checkbox. Select a primary (or primary and secondary) time zone from the drop-down menus

If you want to remove the custom time zones at any point and return to using the default time zone attached to your Google account, click the “Remove Time Zones” button.

Otherwise, click “OK” to save the settings.

Click "Remove Time Zones" to remove time zones from a Google Calendar event, or "OK" to save them.

You can then set a time and date for the event as well as other information (including the event name and participants).

Click “Save” to add the new event (with custom time zone settings) to your calendar.

Click "Save" to save the new Google Calendar event with custom time zones.

The event will be added to your calendar, using the time zone (or time zones) you specified for the start and end date and times.

From a Mobile Device

You can also change the time zone for a new or existing event in the Google Calendar app on Android, iPhone, and iPad.

To create a new event, click the “Add” button in the bottom-right corner and select the type of event you wish to create.

In the Google Calendar mobile app, tap the "Add Event" button in the bottom-right corner.

To edit an existing event, tap on that event in your calendar view and then tap the “Edit Event” button.

Tap the "Edit Event" button to edit a Google Calendar event on mobile devices

In the event details menu, tap the current time zone listed underneath the event start and end dates and times.

Tap the time zone listed in the event details menu to change the time zone for that event.

Search for a country or specific time zone in the next menu, then tap one of the results to select it as the new time zone.

Use the search bar to search for a time zone or location, then select it from the list of results.

The time zone for the event will be added immediately after selecting it from the Search menu.

Confirm the rest of the event details are correct, then tap the “Save” button in the top-right corner to save the event with the new time zone details.

Save a Google Calendar event by tapping the "Save" button.

Once saved, the event will be added to your calendar with the date and time set using your new time zone.

Setting Primary and Secondary Time Zones in Google Calendar

Google uses the time zone set for your Google account as the default time zone for all Google Calendar events attached to your account.

If you want to change this to another time zone instead, you can do this in the Google Calendar settings. You can also set a secondary time zone to see two different times shown for events. This would be useful if you work in a different time zone to different colleagues, for instance.

From a Web Browser

To do this from your web browser, open the Google Calendar website and click the Settings gear icon in the top-right corner. From the drop-down menu, click the “Settings” option.

Click the settings cog icon, then click "Settings" from the drop-down menu.

The Google Calendar settings menu should default to the “General” tab. If it doesn’t, select this from the left-hand menu.

Under the “Time Zone” category, you can set a new primary time zone for your account as well as set a label for it (for instance, “Work” for a time zone that matches your colleagues). Select a new time zone from the “Primary Time Zone” drop-down menu, then write a new label in the text box beside it.

Select the primary time zone for Google Calendar from the "Primary Time Zone" drop-down menu, then provide a label for the time zone in the "Label" box next to it.

If you want to add a secondary time zone, select this from the “Secondary Time Zone” menu. You’ll need to ensure that the “Display Secondary Time Zone” checkbox is enabled to see this appear in your event listings.

Click the "Display Secondary Time Zone" check box, then select a secondary time zone from the "Secondary Time Zone" drop-down menu before adding a label to the "Label" box beside it.

Any changes you make will be applied immediately. Your new time zone settings will appear for previously added events as well as for all new events you create or to which are invited.

From a Mobile Device

While you can set an alternative time zone in the Google Calendar app for Android, iPhone, and iPad, you can only set one. It isn’t possible to set (or see) a secondary time zone for Google Calendar events in the mobile app.

To change the primary time zone, tap the hamburger menu icon in the top-left corner of the Google Calendar mobile app.

Click the hamburger menu icon in the top-left corner

From the menu, scroll down and tap the “Settings” option.

In the Google Calendar menu, tap the "Settings" option.

In the “Settings” menu, tap the “General” option.

In the "Settings" menu, tap the "General" option.

To set a different time zone to the one currently used by your device, tap the “Use Device’s Time Zone” slider to the off position.

Once this is done, tap the “Time Zone” option beneath it to set a new time zone.

Tap the "Use Device's Time Zone" slider to the off position, then click the "Time Zone" option beneath.

From the Search menu, search for a country or time zone. Once you find the location you’re looking for, tap it to confirm it as the new time zone for your calendar.

Use the search bar to search for a time zone or location, then select it from the results.

The new time zone for Google Calendar on your device will be applied automatically. Any entries in your Google Calendar will now be displayed in this new time zone on your mobile device.





Source link